Green Bay Clerk of Courts serves as the official record keeper for Brown County’s judicial system. Located at 305 E Walnut St, Green Bay, WI 54305, this office manages civil filings, probate records, property deeds, and criminal case documents. It operates Monday through Friday from 8:00 a.m. to 5:00 p.m. and supports over 237,000 residents across 529 square miles. The office processes more than 12,000 filings each year and maintains a secure digital archive accessible to attorneys and the public during business hours. For immediate help, call (920) 448-6480 or fax documents to (920) 448-4487.
Office Locations and Hours
The primary Clerk of Courts office is housed in the Northern Building, Room 320, at 305 E Walnut St. This location handles all circuit court records, including civil, criminal, family, and probate cases. Staff are available from 8:00 a.m. to 5:00 p.m., Monday through Friday. The office closes on federal holidays such as Memorial Day, Independence Day, and Labor Day. A second major location at 100 North Jefferson Street, Green Bay, WI 54301, serves as the main city clerk’s office. This site provides voter registration, marriage licenses, business filings, and municipal court services. Reception hours here run from 7:30 a.m. to 5:00 p.m., Monday through Thursday, and until 11:30 a.m. on Fridays. Both locations share phone support at (920) 448-3000, which routes calls to the correct department.
Services Provided by the Clerk of Courts
The Green Bay Clerk of Courts offers a wide range of essential legal and administrative services. These include filing civil lawsuits, managing probate estates, recording property deeds, and maintaining criminal case records. The office also issues certified copies of court documents, processes name changes, and handles guardianship filings. Additionally, it coordinates with judges to schedule hearings and maintains official dockets for all circuit court cases. Over 12,000 documents are processed annually, ensuring timely access to justice for Brown County residents. The digital archive allows attorneys and authorized users to retrieve case files securely during business hours. All services comply with Wisconsin state law and local court rules.
Key Personnel and Contact Information
John A. Vander Leest serves as the Clerk of Circuit Court for Brown County. He oversees all court record operations and ensures compliance with state statutes. Direct inquiries can be made by calling (920) 448-4155. Mail correspondence should be sent to P.O. Box 23600, Green Bay, WI 54305-3600. The physical office is located at 100 South Jefferson Street, Green Bay, WI 54301. Staff members respond to emails within 24 hours using official county email addresses. For urgent matters, the main phone line (920) 448-3000 connects callers to the appropriate department. The Municipal Court, which shares the Jefferson Street location, handles traffic citations, city ordinance violations, and low-level misdemeanors. Its clerk’s desk also uses the (920) 448-3000 number and follows the same public-facing hours.
Digital Records and Online Access
The Green Bay Clerk of Courts maintains a secure digital archive of all court records. This system allows attorneys, law enforcement, and authorized individuals to access case files, docket entries, and property records electronically. The database includes civil, criminal, probate, and family law cases dating back several years. Users must verify their identity and provide a valid reason for access, in line with Wisconsin public records law. While most records are available during business hours, some sensitive documents may require a court order. The office does not currently offer full online filing for all case types, but plans are underway to expand e-filing capabilities. For now, physical filings must be submitted in person or by mail to the Northern Building location.
Municipal Court Operations
The Municipal Court at 100 North Jefferson Street handles violations of Green Bay city ordinances, traffic tickets, and minor criminal offenses. It operates under the same hours as the main clerk’s office: 7:30 a.m. to 5:00 p.m., Monday through Thursday, and until 11:30 a.m. on Fridays. Payments for fines can be made in person, by mail, or online through the city’s official portal. The court observes the same holiday closures as other city departments. Cases are typically heard by a municipal judge, and defendants have the right to legal representation. The clerk’s staff assists with scheduling, document retrieval, and payment processing. This court does not handle felony cases, which are managed by the circuit court system.
Marriage Licenses and Vital Records
The main clerk’s office at 100 North Jefferson Street issues marriage licenses to couples residing in or planning to marry in Brown County. Applicants must appear in person with valid photo identification and pay a fee of $100. Both parties must be present unless one is incarcerated or out of state, in which case a sworn affidavit is required. Licenses are valid for 30 days and can be used anywhere in Wisconsin. The office also maintains records of births, deaths, and divorces that occurred within the county, though certified copies may require additional verification. These services are available during regular reception hours, and appointments are recommended during peak seasons.
Voter Registration and Election Support
The Green Bay Clerk’s office plays a key role in local elections by managing voter registration for Brown County residents. Eligible citizens can register in person, by mail, or online through the Wisconsin Election Commission portal. The office verifies addresses, updates records, and provides polling location information. It also coordinates with election officials to ensure ballots are processed accurately. Voter registration deadlines are strictly enforced, and late submissions may delay participation in upcoming elections. The clerk’s team offers assistance to voters with disabilities and provides materials in multiple languages upon request. All election-related activities follow state and federal guidelines to maintain fairness and transparency.
Business Filings and Licensing
Small businesses and entrepreneurs can file necessary documents at the main clerk’s office on Jefferson Street. This includes registering trade names, filing articles of incorporation, and submitting annual reports for LLCs and corporations. The office ensures all filings meet Wisconsin Department of Financial Institutions requirements. Fees vary by document type, and payment can be made by cash, check, or money order. Staff members guide applicants through the process but cannot offer legal advice. For complex business structures, consulting an attorney is recommended. These services support local economic growth by streamlining startup procedures and maintaining accurate public records.
Court Fees, Payments, and Financial Management
The Clerk of Courts manages all financial aspects of the circuit court system, including fee collection, budget coordination, and disbursement of funds. Common fees include filing charges for civil cases, certified copy requests, and probate administration. Payments can be made in person, by mail, or online for certain services. The office tracks revenue and expenses to support court operations and comply with county audits. All financial records are subject to public inspection under Wisconsin’s open records law. The clerk’s team works closely with the county treasurer to ensure transparency and accountability in fiscal matters.
Holiday Closures and Emergency Procedures
The Green Bay Clerk of Courts follows a standard holiday schedule, closing on Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas, and New Year’s Day. Additional closures may occur during severe weather or emergencies. In such cases, updates are posted on the official city website and local news outlets. For urgent legal matters, emergency motions can be filed through the circuit court judge on call. The office maintains a backup system for critical records to prevent data loss during outages. Staff are trained to handle high-volume periods, such as tax season or election cycles, with extended support when needed.
Public Access and Record Requests
Citizens have the right to request public records from the Clerk of Courts under Wisconsin Statute 19.35. Common requests include case summaries, property deeds, and court schedules. Requests can be submitted in person, by mail, or via email to the county-provided address. The office responds within 10 business days, though complex searches may take longer. Fees apply for copying and certification, with discounts available for indigent individuals. Sensitive information, such as juvenile records or sealed cases, is protected by law and not publicly accessible. The clerk’s staff ensures all disclosures comply with privacy regulations.
Coordination with State and Federal Courts
The Green Bay Clerk of Courts collaborates with state and federal judicial bodies to ensure seamless case management. For example, the United States District Court for the Eastern District of Wisconsin operates from the Jefferson Court Building at 125 South Jefferson St, Room 102. This federal court handles civil rights cases, bankruptcy appeals, and federal criminal matters. While separate from the county system, it shares some administrative resources and coordinates on cross-jurisdictional issues. The clerk’s office assists with document transfers and scheduling when cases move between courts. This partnership strengthens the overall efficiency of Wisconsin’s judicial network.
Frequently Asked Questions
Many residents have questions about how to interact with the Green Bay Clerk of Courts. Below are answers to the most common inquiries, covering everything from document requests to court procedures. These responses are based on current policies and state laws as of 2025.
How do I get a certified copy of a court document?
To obtain a certified copy, visit the Clerk of Courts office at 305 E Walnut St during business hours. Bring a valid ID and the case number if known. If you don’t have the case number, staff can help locate it using names or dates. There is a fee for each certified copy, payable by cash, check, or money order. Processing takes 15–30 minutes for most requests. You can also mail a written request with a self-addressed stamped envelope and payment to P.O. Box 23600, Green Bay, WI 54305-3600. Allow 7–10 business days for mail processing. Certified copies are legally recognized and often required for immigration, employment, or real estate transactions.
Can I file court documents online?
Currently, only limited e-filing is available for certain case types, such as small claims and traffic violations. Most civil, criminal, and probate filings must be submitted in person or by mail. The county is working to expand online services, but full digital filing is not yet implemented. Check the official Brown County website for updates on new e-filing options. When submitting in person, arrive early to avoid delays, especially during busy periods like the end of the month. Staff will review your documents for completeness before accepting them. Incomplete filings may be rejected, so bring all required forms and fees.
What happens if I miss a court date?
Missing a court date can result in a warrant for your arrest, additional fines, or default judgment against you. If you cannot attend, contact the Clerk of Courts immediately at (920) 448-6480 to request a continuance. You’ll need a valid reason, such as illness or emergency, and may need to provide documentation. The judge will decide whether to reschedule your hearing. For traffic tickets, you can often plead guilty or not guilty by mail to avoid appearing in person. However, serious offenses like DUIs require a court appearance. Always confirm your hearing date and time by checking your citation or calling the clerk’s office.
How do I pay a traffic ticket or fine?
Fines can be paid in person at 100 North Jefferson Street, by mail to P.O. Box 23600, or online through the city’s payment portal. Online payments require your citation number and date of birth. Accepted methods include credit card, debit card, or electronic check. A small processing fee applies to online transactions. If you pay by mail, send a check or money order—do not mail cash. Include your name, citation number, and address on the envelope. Late payments may incur additional penalties. If you cannot afford the fine, ask the clerk about payment plans or community service options. Failure to pay may lead to license suspension or wage garnishment.
Who do I contact for probate or estate matters?
For probate filings, wills, or estate administration, contact the Clerk of Circuit Court at (920) 448-4155. The office is located at 100 South Jefferson Street and handles all probate records for Brown County. You’ll need to file an opening petition, death certificate, and original will (if available). Fees vary based on estate value. Staff can provide forms and basic guidance but cannot give legal advice. It’s recommended to consult an attorney for complex estates. Once filed, the court will assign a case number and schedule a hearing if required. All probate records become public unless sealed by the judge.
Is the Clerk of Courts the same as the Municipal Court?
No, they are separate entities with different roles. The Clerk of Courts manages records for the circuit court, which handles felonies, civil lawsuits, and family law. The Municipal Court, located at the same Jefferson Street address, deals with city ordinance violations, traffic tickets, and minor misdemeanors. Both share the main phone number (920) 448-3000, but calls are routed to the correct department. The Municipal Court does not handle felony cases or large civil claims. If you’re unsure which court your matter belongs to, call the main line and describe your situation. Staff will direct you to the right office.
How do I register to vote in Brown County?
You can register to vote at the main clerk’s office at 100 North Jefferson Street during business hours. Bring proof of residency, such as a driver’s license or utility bill, and a valid ID. You may also register online through the Wisconsin Election Commission website or by mail using a state form. The deadline to register is 20 days before an election, though same-day registration is available at your polling place on Election Day. Once registered, you’ll receive a voter card with your polling location. If you move within the county, update your address with the clerk to avoid voting issues. All registration data is kept confidential and used only for election purposes.
Official Contact and Location Details
For all inquiries related to court records, filings, or services, contact the Green Bay Clerk of Courts at (920) 448-6480. The primary office is located at 305 E Walnut St, Green Bay, WI 54305, open Monday through Friday from 8:00 a.m. to 5:00 p.m. Mail correspondence to P.O. Box 23600, Green Bay, WI 54305-3600. The main city clerk’s office at 100 North Jefferson Street handles voter registration, marriage licenses, and business filings, with reception hours from 7:30 a.m. to 5:00 p.m., Monday through Thursday, and until 11:30 a.m. on Fridays. Both locations are closed on federal holidays. For real-time updates, visit the official websites below.
Official Website: https://greenbaywi.gov/clerk
Brown County Clerk of Circuit Court: https://www.browncountywi.gov/contacts/clerk-of-circuit-court/
United States District Court – Green Bay: https://www.wied.uscourts.gov/court-locations/green-bay